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| RFID Document Tracking |
| Delonti’s RFID Document Tracking Solution can be used for
this application as a way to improve the management of important documents and files in industries
like insurance, medical, legal and state government where the loss of such files can cause severe problems. |
| Solution -1: Smart Shelf |
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The file can be assigned certain parameters like expiration date,
permitted movement, and persons authorized to see it. |
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Over time the database can build up an audit trail of the handling and
workflow history of each document file. |
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Employees can locate a file by entering a request in their desktop PC. |
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Office doors, storage areas, and desks can be equipped with readers. |
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These readers’ record when an RFID-tagged file or asset passes by and can include
time/date stamping. |
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The first read can indicate that a file has entered an office or desk. |
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The second read can assume that a file has left the office or desk. |
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This allows any PC on the office network to click onto a unique file and have
the system indicate the last known office or desk where the file was located, along
with the specific date and time the file was last read at that location. |
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By also tagging employees with an RFID card, the system can record exactly who
last handled a document file or asset. |
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| Solution -2: Using Hand held Reader. |
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The basic idea of using RFID to track document is a simple one. |
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Each document is tagged with an RFID tag, in the form of an adhesive label. |
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Staff may also be issued RFID cards as identification for checking documents in and out. |
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RFID readers at entry-points of file room(s) are used by staff to check documents in and out.
Hand-held RFID readers are used to: Perform rapid inventory checks “Hunt” for missing documents
by waving the reader over shelves, filing cabinets, or piles of documents A web-based reporting
tool allows users to query document status, location, and history. |
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