| RFID Law Enforcement - Document Management |
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| For Law Enforcement Agencies, there are tens or hundreds of thousands of documents to deal with, a document management system is becoming a mandate to organize, index and control their documents in a hassle free manner. Law Agencies deal with Documents which are of utmost importance; they can also be Confidential and Secret Documents which are intended only for view of certain designated personnel. Storing all these documents as physical records not just consumes a lot of space but also is a tedious affair to file these documents and manage them safely with restricted access. |
| Avoidance of Human Error |
| The time lost in a manual system due to human error is substantial. A user may have stored a document in the wrong place by accident, forgotten what the document was named, or even “dragged and dropped” an entire directory to some new location without even being aware of it. When someone other than the original author tries to access a document, difficulties are compounded. |
| Control over Document Access |
| Document management typically gives a firm much better control over document security and access. Confidential documents can be made available only to the people who need to see them, whether it be accounting, human resources, trusts and estates or those responsible for highly confidential client matters. By defining what groups of people have access to which kinds of documents.. |
| DELONTI’s Document Management Solution handles documents by electronically Storing, Organizing, Indexing and Filing. They can be retrieved when required, without any loss of time. |
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It uses imaging technology to enable access to the unstructured data in the form of documents present in your organization. |
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It brings all documents to your desktop and enables you to work with them, eliminating the need for paper-based documents. |
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It is a powerful document archival system, which ensures safety of documents, faster access to them and huge cost savings. |
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| This technology will enable you to manage paper as well as electronic documents and files in a single system. Documents are electronic and can be retrieved easily for quick reference. |
| Features |
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Pioneering innovative technologies |
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DELONTI’s Document Management System manages all kinds of documents (paper, electronic — Word, Excel and 200 similar formats) and images (tiff, gif, jpeg, etc) |
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Faster retrieval saves time |
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Organizes documents |
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Safe against natural disaster |
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Multiple users can share documents at the same time |
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Maintains confidentiality, secrecy and accuracy of data |
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Error-free data capturing |
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| Advantages |
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Enhances the performance and efficiencies and drastically reduces the turn-around time. |
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Electronic documentation is fast, reliable, does not require physical manpower |
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Data and Information security is given utmost priority in Longitude Consultancy Services |
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Job done quickly, reliably, cost effectively and hassle free |
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Ease of Access from multiple locations |
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| Ease of Identifying Documents: |
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Ease of identifying documents |
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Ease of arrangement of documents/ filings |
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Sensitive documents can be tracked to owner/possessor instantly |
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| Document Authenticity |
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Documents can be authenticated by means of unique ID |
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Data like convocation date, course code can be programmed into tag for tracking of owner |
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Can be used in share certificates, university certificates, passports, medical reports etc., |
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| Document Tracking Using RFID |
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Each document is tagged with an RFID tag, in the form of an adhesive label. |
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Staff may also be issued RFID cards for checking documents in and out. |
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RFID readers at entry-points of file-room(s) are used by staff to check documents |
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in and out. |
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Hand-held RFID readers are used to Perform rapid inventory checks and to Hunt” for missing documents by waving the reader over shelves, filing cabinets, or piles of documents |
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